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Privacy policy

Workx Advocaten (‘Workx’) respects your privacy and personal data and ensures that the personal data provided to us or otherwise obtained by us are treated confidentially and carefully. Personal data means any information relating to an identified or identifiable natural person. In this privacy policy we explain how Workx implements the rules and obligations described in the European General Data Protection Regulation (‘GDPR’).

Why does Workx process personal data?

Workx processes personal data in order to be able to offer services and to be able to communicate personally with you as the data subject. You can also register for our newsletter or other communications from Workx.

For what purpose does Workx process personal data?

Workx processes the personal data listed below exclusively for the purposes set out below:

  • provision of our legal services, including the performance of a contract and the conduct of (legal) proceedings;
  • collecting invoices;
  • advice, mediation and referral;
  • compliance with our legal and statutory obligations;
  • marketing and communication activities;
  • recruitment (job applications).

What personal data does Workx Advocaten process?

Workx processes the following (types or categories of) personal data in order to be able to provide its services. Most of these are provided by the data subject on his or her own initiative:

(first) name, address, place of residence, date of birth, telephone number, BSN (citizen service number), bank account number, CV, diplomas, salary slips, assessments and other documents from the personnel file, copy of proof of identity, civil status, email address, nationality, training information.

Workx processes these personal data because you, as the data subject, have provided them on your own initiative, because they have been obtained in the course of providing services, because they have been made known to us by third parties, including opposing parties, or because they have become known through public sources.

On what grounds does Workx process personal data?

Workx Advocaten processes personal data exclusively on the following legal grounds:

  1. the data processing is necessary for the performance of a contract;
  2. the data processing is necessary for the fulfilment of a legal obligation;
  3. the data processing is necessary to safeguard the legitimate interests of Workx; and/or
  4. the data processing is authorised by the data subject(s).

With whom are the personal data shared?

Workx will only share your personal data with third parties to the extent necessary to provide services and with due observance of the aforementioned purposes. This includes another lawyer temporarily taking over the practice during an absence, the performance or commissioning of an expert investigation or the engagement of another third party on behalf of and at the instruction of Workx, such as an IT supplier, but also the provision of your personal data in connection with (legal) proceedings or correspondence with the other party.

In addition, Workx may provide personal data to a third party, such as a supervisory authority or another institution with public authority, in so far as there is a statutory obligation to do so.

A processing agreement will be concluded with the third party that processes your personal data on behalf of and at the instruction of Workx, as a result of which that third party will also be obliged to comply with the GDPR. Third parties engaged by Workx, who offer services as data controllers, are themselves responsible for compliance with the GDPR in the (further) processing of your personal data. This includes, for example, an accountant, civil-law notary, or any other third party engaged for the purposes of a second opinion or expert report.

Right of access and copy of the file

A request for access, correction, restriction, objection, data portability, deletion of your personal data or withdrawal of previously given consent can be sent via the contact details below. You will receive further information from us within four weeks of receiving your request.

You can also withdraw your consent to cookies yourself, via ‘Cookie settings’ at the bottom of every page (see ‘Statistics and cookies’).

There may be circumstances in which Workx is unable to comply, or to comply fully, with your request as a data subject, for example because of the legal professional duty of confidentiality and statutory retention periods.

Your requests, as referred to above, can be addressed to:
Workx Advocaten, email address: info@workxadvocaten.nl, postal address: Herengracht 448, 1017 CA Amsterdam, phone number: +31 (0)20 308 03 20.

Security

Workx attaches great importance to the security and protection of your personal data and, taking into account the state of the art, takes appropriate technical and organisational measures to ensure a level of security appropriate to the risk, in order to protect your personal data from unauthorised or unlawful processing and from loss, destruction, damage, alteration or disclosure. In the event that Workx makes use of services provided by third parties, such as an IT supplier, Workx will, in the context of the protection of personal data, lay down agreements on adequate security measures in a processing agreement.

Retention period

Workx will not store the personal data it processes any longer than is necessary for the aforementioned purposes of the data processing, or than is required under the relevant laws and regulations.

Use of social media

The Workx website includes buttons and/or links to promote or share web pages on social (media) networks or websites of third parties, such as X (formerly Twitter), LinkedIn or Facebook. Workx does not monitor, and is not responsible for, the processing of your personal data by and through such third parties. The use of these media is therefore at your own risk. Before you use the services of third parties, we would advise you to read the privacy policy of those third parties.

Statistics and cookies

A cookie is a small text file that is placed on, for example, your computer, tablet or smartphone during your visit to a website. The Workx websites (www.workxadvocaten.nl, bijworkx.nl and workxin.nl) only place Google cookies if you give your prior consent. On your first visit, Workx asks for that consent in a notice. With ‘Accept all’ you consent to statistics and ad measurement; via ‘Adjust settings’ you can choose each of these separately. As long as you have not made a choice, or if you choose ‘Reject all’, nothing is loaded from Google and no Google cookies are placed. The websites can be used in full without these cookies.

With your consent, Workx uses:

  • Google Analytics (statistics), to see how the websites are visited and which pages are read, so that Workx can improve the websites. This places the cookies _ga and _ga_<code>, with a lifetime of up to two years. Data that can be traced back to an individual visitor is kept in Google Analytics for up to 14 months; after that, only aggregated figures remain. According to Google, IP addresses of visitors from the European Union are not stored, but only used to determine a general location (such as country or city).
  • Google Ads (ad measurement), to measure whether a visit came through an ad from Workx, when Workx advertises through Google. This places the cookies _gcl_au and _gcl_aw, with a lifetime of up to 90 days. Workx does not use this data to show you ads elsewhere: remarketing and personalised ads are switched off.

Workx processes this data on the basis of your consent (Article 11.7a of the Dutch Telecommunications Act and Article 6(1)(a) GDPR).

The recipient of this data is Google. For Google Analytics, Google processes the data as a processor on behalf of Workx, under Google’s data processing terms. For ad measurement through Google Ads, Google is itself responsible for the processing. Google may also process the data outside the European Economic Area, including in the United States. For this, Google LLC is certified under the EU-U.S. Data Privacy Framework, which the European Commission has found to provide an adequate level of protection. Google may transfer this information to third parties when required to do so by law or where such third parties process the information on Google’s behalf. Workx does not sell this data to third parties.

Your choice is stored in your browser for each website; this is needed to remember it. After twelve months, Workx asks for your choice again. You can change your choice or withdraw your consent at any time via ‘Cookie settings’ at the bottom of every page. If you withdraw your consent, the Google cookies placed earlier are removed. Withdrawing your consent does not affect the processing before that moment.

Cookies are also placed by the use of buttons and/or links, as described under ‘Use of social media’. Workx has no influence on the placing and use of cookies by those third parties.

Embedded content: some pages contain content from other services, namely the films on the careers website and the Legal Shorts on the Insights & news page (via Vimeo), the podcast player on the podcast page (via Transistor) and a video clip from LinkedIn on the podcast page. That content only loads when you click on it or start it; the Vimeo films are already prepared when you move the mouse over a film button or select that button with the keyboard. From that moment on, these services may place cookies and process data, such as your IP address, in accordance with their own privacy and cookie policies. Workx has no influence on this.

On the website of the Netherlands Authority for Consumers and Markets (acm.nl (in Dutch, opens in a new tab)) you can read more about cookies and how you can block or delete them.

Entry into force and amendments

This privacy policy entered into force on 25 May 2018. Workx has the right to change the content of this privacy policy at any time without prior notice. Amendments to the privacy policy will be published on the Workx website. You should therefore consult our website regularly.

Questions and contact

If you object to the processing of certain personal data or if you have any questions about this, please let us know. You can contact us:
Workx Advocaten, email address: info@workxadvocaten.nl, postal address: Herengracht 448, 1017 CA Amsterdam, phone number: +31 (0)20 308 03 20.

For more information about the processing of personal data, you can also contact the Dutch Data Protection Authority: www.autoriteitpersoonsgegevens.nl (opens in a new tab).